Film & Media Production - Guidelines and Expectations

Compulsory Requirements

• Safety

  It is the responsibility of all filmmakers to ensure the safety of film participants, spectators, and the general public throughout all filming activities.

• Respect

  It is the responsibility of all filmmakers to treat locations respectfully. This includes leaving property in the same or better condition (any improvements must be agreed upon by property manager) at completion of filming activities, as well as minimizing disruption to local citizens and businesses during filming activities.

• Liability

  It is the financial responsibility of all filmmakers to address liability risk for the City, County, and general public. All filmmakers must adhere to local laws and policies.

Other Requirements and Expectations

• Neighbor Notice

  Filmmakers will be expected to notify neighboring residents and businesses of filming activities, at least three days before activities commence.

• Interference

  Filming activity must not interfere with normal City or County operations, unless arranged beforehand and stated in permit.

• Damage

  Filming activity must not threaten or do damage to public property; nor may it increase fire risk. The necessity for the presence of fire services will be assessed upon review of the permit application.

• Traffic

  Filming activity must not interfere with pedestrian or vehicle traffic, nor deny members of the public access to public spaces, unless prior approval has been granted and a permit obtained.

• Business Impact

  If your production is expected to negatively impact a business’s revenue (this is only acceptable by prior arrangement with business owner), it is the responsibility of the filmmaker to negotiate fair compensation to be paid to the business owner. A letter of permission from the business owner should be included in the permit application, if a permit is required.

• Private Property

  If filming on private property, a letter of permission must be obtained from the owner or manager of the property. Proper compensation should be paid to owner, as agreed upon between the production staff and the property owner. If a permit is required, this letter of permission should be included in application.

• Seasonal Availability

  Due to the high volume of tourists to the islands, along with festivals, markets, and other special events happening throughout the year, some towns may not be able to accommodate productions during these busy times. Please work with local staff to find a suitable time frame or alternative location.

• Pre-Production Meeting

  Since each production is unique, different logistical considerations will arise for each one. Depending on the scope and impact of a production, a meeting may be necessary between filmmakers and City and/or County staff. We are a close-knit community here with many resources. This friendly meeting should be advantageous to both sides.